Application for TC | How to Write an Application for Transfer Certificate? Format and Samples

Application for TC | How to Write an Application for Transfer Certificate – A Transfer Certificate is an official document that the School or college authorities standardly issue upon the completion of a course. However, sometimes students have to change their institutions abruptly due to job transfer of their parents, relocation, dropping out or any other reason. If you or your child is in a similar scenario then this article is just for you. Keep scrolling to find out the latest formats and samples for writing the application for TC for school/college.

Format and Samples of TC Application by Parents

Format for writing an application for TC

There are generally two types of letters: formal & informal. The application for the TC will be written in a formal format. Below are the components of the application for TC:

  • Sender’s address: In this case the present address of the parents who are applying for their ward’s Transfer Certificate
  • Date: The date on which the parents are drafting the letter
  • Receiver’s designation with address: You have to address the application to the principal or any equivalent authority depending upon the institution. Then, write down the address of the institute.
  • Salutation: It is a formal greeting for the receiver.
  • Subject: It denotes the purpose of the letter, here it is a request for TC
  • Body of the letter: This comprises the main textual matter of the application. You will be mentioning the reason for obtaining TC, the urgency of the matter and shed light on the context of the matter.
  • Complimentary closing: End the body with a complimentary greeting
  • Name of the sender: Here, the parent will provide their name and undersign the document.

Samples for TC application by parents

This section provides various samples of TC applications for the reference of students and parents. Check them out now.

Application for Transfer Certificate (TC) In English

TC Application for school due to job transfer or relocation

1/11, Cross Lane Street, Opposite Redwood Apartments, Gotham City – 757575

Date: 23/05/2022

To, The Principal, Liberal Hearts School, New Oak street, Gotham City -757575

Subject: Request for TC

Respected Mam,

I am Ravish Karthik, the father of Nikunj Karthik who is studying 11th Commerce (Section-B) in your school. Through the medium of this letter, I would like to inform you that I recently got my transfer orders from work. I am a central government employee and liable to frequent job transfers. I have to relocate to Kanpur along with my family by the end of this month which is 31st May 2022. So, I request you to issue a transfer certificate for Nikunj so that he can take admission to a new school in Kanpur.

I would also like to bring to your notice that all the fee-related formalities have been taken care of. Nikunj has no pending dues. So, I hereby request you to consider my urgency and accommodate my son with a Transfer certificate as soon as possible.

Thanking you in advance.

Yours sincerely, Ravish Karthik Father of Nikunj Karthik Class: 11 Commerce (Section B) Roll No: 13

Also check: How To Write a Formal Letter

TC Application for changing schools after 10th

2/22, Touch Wood lane 2, City Park Road,
Manali – XXXXXX

Date: 6/05/2021

To, The Principal, Cosmic Prosperity School, Old Church Road, Manali – XXXXXX

Subject: Request for Transfer certificate

Respected Sir,

This letter is in regard to obtaining TC for my ward, Garima Sharma who has recently completed her Class 10th from your reputable school. I am pleased to inform you that Garima has been selected for admission to Glowing Crown Senior Public School. Garima needs to submit her academic documents along with the Transfer certificate by 11th May 2021. My daughter’s academic progress depends on the TC document and I hereby request you to understand our urgency.

I would really appreciate it if you provide her TC at your earliest convenience and before 11th May.

Thanking you.

Yours sincerely, Mahinder Pal Sharma Father of Garima Sharma Class: 10 (Section- C) Roll No: 15

TC Application for changing college

H.No 55, Nehru Colony Friends Colony, Chandigarh – XXXXXX

Date: 11/06/2022

To, The Principal, LSASS, City Diversion Road, Chandigarh -XXXXXX

Subject: Request for TC

R/s Sir,

Greetings to you, Sir. I am Shyam Aggarwal, father of Nisha Aggarwal an honours student under your prestigious Institute who is currently studying in the 1st year of M.Sc Biotechnology. I feel immense pleasure to inform you that Nina has cleared the National entrance test of IIT-Jam and obtained a seat in IIT-Roorkee after 2nd counselling. Nina has to appear for document verification in the first week of July. It is my humble request to you to provide her Transfer Certificate as soon as possible so that my daughter can grab this once-in-a-lifetime opportunity.

I am attaching the photocopy of Nina’s college identity card and the latest fee receipts. Feel free to contact me in this matter through my contact number or email address. I will be waiting for your action.

Thanking you in advance.

Regards, Shyam Aggarwal Phone: XXXXXXXXXX Email: [email protected]

Application for Transfer Certificate By Student
What should I do if I lost my transfer certificate?

If you lost your transfer certificate, you will have to visit your nearest police station and file an FIR. The police station will provide you with a copy of the FIR. Submit this to your school/college and pay the required fee assigned by the institution and you will be issued a new TC.

What is the difference between TC and a school leaving certificate?

There is no difference between TC and a school leaving certificate. The terms are often used interchangeably.

Can I take admission to a Master’s Program without TC?

No, you cannot take admission to a Master’s Program without submitting the original Transfer certificate. The concerned University can extend the time for submission of TC at most. However, if the TC is not provided within the set deadline, then the student’s candidature can be cancelled.

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